If you are an event planner and need to secure a venue for a corporate event, then you know you have a tough job ahead of you. Not only are you competing with other event planners trying to reserve a table at the right time, but you’re also trying to ensure you don’t mess up and upset your boss. Whether the event you’re planning is for a small group of people or an entire corporation throwing an annual party, your ability to secure a decent venue for a corporate event needs to be reliable.
The first thing you do is stop thinking about all the completely unnecessary things. Don’t worry about the color scheme or food choices. Of course, at some point, they will come into play, but in the beginning, these details keep you from moving on to the only easy way to help you find a great corporate location.
The easiest and best way to find a great corporate function venue is to know how much you must spend upfront. It is important information that will guide everything else you do. According to most professional event planners, paying attention to it is the biggest mistake novice planners make when they run into trouble somewhere in the planning process.
Once you know your operating budget, it’s time to start putting together an action plan. The next easy way to find a good seat is to exclude from the competition places that aren’t available when you need them. If you know your event date and there’s no flexibility, it makes things more difficult, but it also means you can move faster.
Find out if your company or organization has sites they like to work with and if you have the opportunity to explore other sites. Make a list of possible options based on what they bring to the table. You want to know about food and catering services and if any staff are on site to help with the event. Having a list of needs and services requested beforehand lets you know what to ask for.
Sometimes it’s all about the numbers; this time, it’s not the budget. Knowing how many guests you need to accommodate will be critical to finding the venue for your event. Ask questions about the facility’s capacity to host guests, and if that number doesn’t match what you have, you should move on.
When searching for the perfect venue for a corporate event, it’s good to know that there are now some exciting options. As corporate looks to the changing face of its structure, culture, and operations, the tried-and-true corporate event of yesteryear is now different from what it once was, leaving much more room for outside interpretation of the organizer of corporate events.