One of the only ways to make visiting an exotic location better is going with a group – whether it’s a community of retired seniors or a bunch of college roommates. It’s always great to share the experience with people you know and splitting costs multiple ways can really make the trip more affordable. However, if not properly organized, a group travel adventure could turn into a stressful nightmare.
Here are some tips to help organize your next group getaway.
Choose Your Destination Wisely
Different exotic locations have different appeals and drawbacks and because you’re a group, you’ll need to decide on a place that suits everyone.
First, consider the group size and what everyone’s travel goals are, such as if they want to relax or be adventurous. For example, a beach destination might suit a smaller group with relaxing intentions, while an adventure-filled weekend in the Amazon would be suited better for a larger and more outgoing group.
Next, you want to factor in the cost of travel and how much everyone can afford to pay. An exotic location like Hawaii is typically more costly, compared to a location like Costa Rica.
Research Travel Packages
Speaking of costs, group discounts and package deals are your best bet for saving money. Many airlines and resorts offer discounts for larger parties, so you’ll want to research ahead of time and compare prices before booking.
Consult online travel sites for prices. You can also check with local travel agencies that specialize in packages to exotic locations. Many tour companies offer cost-effective packages that include airfare, lodging, meals, and even excursions like jungle safaris or guided tours of ruins.
When planning any kind of trip, it’s always a good idea to assign responsibility. As a group, you have the advantage of splitting the tasks so everyone can stay on top of planning without anyone feeling overwhelmed.
The leader is typically in charge of booking flights and accommodation, as well as keeping everyone informed about travel updates. Meanwhile, other members could be in charge of researching activities to do at your destination or creating a budget for the trip. Everyone should also have tasks related to packing for the trip.
When assigning roles, it’s important to keep in mind everyone’s skills and preferences. If one person is more of a numbers person, they’ll be better suited for creating the budget or researching travel insurance.
Set Up an Emergency Plan
Things don’t always go as planned, so it’s important to have an emergency plan just in case. Depending on the destination, there may be language barriers or unexpected challenges that could derail your trip.
Your group should know how to contact each other and where to find help if needed. For example, everyone should have access to a reliable source of information like the embassy or local authorities in case something goes wrong.
By taking the time to plan and organize your group’s upcoming exotic travel adventure, you’ll be sure to have a smooth and enjoyable experience. Consider the size of your group, set up roles, research all aspects of the trip carefully, and purchase travel insurance before leaving. With these tips in mind, you and your group will have an unforgettable journey together.